how to add headings in word for navigation

One example is the options available when saving to the PDF format. Headings don’t necessarily have an outline level (but they usually will).Ĭonfusion arises because Microsoft uses the term ‘Headings’ when they should say ‘Outline Level’.Outline Levels don’t have to be headings.‘Heading 1’ style has outline level 1, ‘Heading 2’ style has outline level 2 and so on. The in-built Heading styles are linked to matching outline levels. It’s better known as the Navigation Pane or Outline View. Outline Levels are Word’s way of organizing a document into the ‘tree’ structure that Microsoft calls an ‘interactive outline’. When making the custom heading styles, setting the Outline Level is often (and understandably) overlooked.Īccording to Microsoft you can apply ‘Heading’ styles to fill in the Navigation Pane – but that’s not entirely true.

This problem is most likely to happen if you’ve created custom heading styles and by-passed the in-built ‘Heading n’ styles. A Table of Contents can be built without the essential part of the Navigation Pane – the Outline Level. So they should also appear in the Navigation Pane too? The document has headings, you can see them in the Table of Contents on right. Normally the Table of Contents and Navigation Pane are almost the same.

How to add headings in word for navigation